PRE-REGISTRATION CLOSED: Membership Rates & Registration Forms

NOTE: PRE-REGISTRATION IS NOW CLOSED!

(1) You must be 18 on or before October 12, 2012 to attend the convention for the full weekend (October 12th, 13th and 14th).

(2) At-Con Payment: Payment for at-con registration can be made with credit card, cash, or money order. Yaoi-Con will ONLY accept VISA, MasterCard, Discover, and American Express at the convention. The charge will show up on your statement as DIGITAL MANGA and not Yaoi-Con. We will NOT accept checks for at-con registration payment.

We welcome VOLUNTEERS! If you are interested in helping out at Yaoi-Con 2012, please email volunteers[at]yaoicon.com

Registration Hours

At-the-Door Registration Prices

FYI regarding Pre-Registration Processing:
Please be patient! The team hopes to finalize processing the rest of the pre-reg packets by the end of September.

* All prices are in U.S. Dollars (USD). Payment(s) must be submitted in U.S. Dollars (USD).
** Early Bird and General Rates: Your COMPLETE registration packet needs to be POSTMARKED on or before the deadline date. We must have all your registration materials (online form submitted to the database, printout of the email titled "Yaoi-Con Registration Submitted to Database", UNALTERED CLEAR PHOTOCOPY of a valid government Photo ID [if necessary], and payment) before we're able to process your packet.
*** To avoid any registration errors please READ AND FOLLOW all of the directions carefully. Registration Staff will not be responsible for delays caused by the failure to complete ANY portion of the registration process.

PLEASE NOTE THE FOLLOWING:

Pre-Registration & At-the-Door Registration:
It is mandatory to show a valid government-issued PHOTO ID at the Registration Desk to pick up your badge or to register. There will be NO EXCEPTIONS to this rule. Acceptable forms of valid government Photo ID: Driver License, State ID, Passport, Military ID, or a combo of ID (e.g., School ID with Full Legal Name and Photo plus Birth Certificate).

If you are a Pre-Registered Attendee, you are only allowed to pick up your own Membership Badge. Each person is required to show a valid government-issued PHOTO ID in order to collect his/her badge and convention materials.

Lost Badge Policy:
Immediately report all lost/broken badges and bracelets to the Registration Staff. Lost Badges will be replaced at the Full At-the-Door Rate. If you later locate your badge, a pro-rated refund will be given.

Lost/Broken Bracelet Policy:
Immediately report all lost/broken badges and bracelets to the Registration Staff. Broken/defective bracelets can be EXCHANGED for a new one for free. LOST/TAMPERED-WITH bracelets will be replaced at the full At-the-Door Rate. Note that you are required to wear the bracelet for the duration of the convention.

Special Note Regarding Bracelets:
The convention bracelets are made of either vinyl or plastic. If you are allergic to either material, please notify the Registration Staff before the convention date. You are required to wear the bracelet for the duration of the convention and may be randomly asked by the Convention Staff or Security to present both badge and bracelet while on the premises.

Registration FAQ

If you have read all of the instructions above and still have questions, check the Registration FAQ first before emailing us. The FAQ covers just about every common question we've received at the registration email.

Q: I've registered online, but haven't received the confirmation email. What can I do?
A: First, check your spam/junk mail filter. Also, Yahoo! Mail has trouble receiving Yaoi-Con's database emails. Please try an alternate email account if you don't receive your confirmation within 12 hours. If you still have not received it after that, please email the registration chair (regchair[at]yaoicon.com) for confirmation.

Q: I'm not 18 yet, but I will be before Yaoi-Con is held. Can I register now?
A: Absolutely! If you were born on or before October 12, 1994, you are welcome to pre-register for Yaoi-Con 2012.

Q: I'll be 18 on October 12, 2012. Can I come to the convention?
A: Yes. As long as you are 18 years old on or before October 12, 2012, you can register for Yaoi-Con 2012.

Q: I won't be 18 in time for the convention this year, but I really want to attend! What if I get my parents' permission to come to Yaoi-Con?
A: Yaoi-Con cannot waive the age requirement, even if a minor has parental permission or parental supervision.

Q: What form of payment should I send?
A: Digital Manga Inc. (Yaoi-Con's parent organization) accepts both checks and money orders in U.S. Dollars. If you won't listen to me, listen to your mother: DO NOT SEND CASH THROUGH THE MAIL. Digital Manga Inc. cannot take responsibility for applications and funds lost in the mail.

Q: What are the acceptable forms of Photo ID?
A: Acceptable forms of Photo ID are government-issued, like a Driver's License, State ID, Passport, Military ID, or a combo of ID (e.g., School ID with Full Legal Name and Photo plus Birth Certificate). Please make sure the photocopy of your ID doesn't have the edges cut off and the photo isn't blurry.

Q: When I photocopy my Photo ID, the birth date isn't legible. What do I do?
A: Use another valid government-issued Photo ID in which your photo, full legal name and birth date are visible. Or use a combo of IDs, for example School ID with Full Legal Name and Photo plus Birth Certificate. Also, please make sure the photocopy of your ID doesn't have the edges cut off and the photo isn't blurry.

Q: Oops! I mailed my application in without my proof of age! Can you process it anyway?
A: NO. We must have all your registration materials -- online form submitted to the database, print-out of the registration email, a clear, unaltered photocopy of a valid government that has your FULL LEGAL NAME, PHOTO, and BIRTHDATE on it, and payment -- before we will process your membership. To qualify for the Early Bird or General Rate, your complete registration packet must be POSTMARKED on or before the deadline date.

Q: I missed the General Rate registration deadline!!! What do I do?! Can I mail my packet in anyway?
A: NO. Please register at the convention. If you mail your registration packet POSTMARKED AFTER the deadline, your packet will be returned to you.

Q. I'm part of last year's volunteer staff and I'd like to pre-register. Do I still have to pay?
A: If you worked 7 or more hours at Yaoi-Con 2011, you are eligible to use those hours to pay for part or all of your 2012 registration fees. If you worked 7-11 hours, you are eligible for a 50% discount on fees. If you worked 12 or more hours, you are eligible for a 100% discount on fees. To use your hours as partial or full payment for Yaoi-Con 2012, email Registration and request they apply your hours as payment. Registration will respond with confirmation and the total fee due.

Q: I'd like to volunteer for the first time this year. Do I still have to pay?
A: Volunteers have to register (and pay) like everyone else. However, volunteers are eligible for raffles, events and freebies that won't be available to other attendees. Also, working 7-11 hours this year makes you eligible for 50% reduction in registration fees for Yaoi-Con 2013. Working 12+ hours makes you eligible for a 100% discount on fees for Yaoi-Con 2013.

Q: I registered, but I can't come to the convention after all. Can I get a refund?
A: Digital Manga Inc. cannot refund your membership fee; however, you can transfer your membership if you follow these steps:

• Find someone 18+ willing to buy your membership from you.
• Give that person the Final Confirmation email receipt you received from confirmation[at]yaoicon.com.
• Email the Registration Chair (regchair[at]yaoicon.com) to let them know to whom you are transferring your registration. Include the person's Full Legal Name, Badge Name, and Email Address.
• That person must then submit an online form to the database, mail in a print-out of their registration email, a clear, unaltered photocopy of a valid government that has your FULL LEGAL NAME, PHOTO, and BIRTHDATE on it, and your Final Confirmation email receipt (in lieu of payment) to the registration address POSTMARKED on or before September 8, 2012. The Registration Staff will contact both parties via email to verify the transfer before canceling your registration and processing the new membership. No transfers will be processed after September 8, 2012.

Q: What happens if I violate Yaoi-Con's Code of Conduct?
A: At an Adults Only convention, we're hoping the members will behave like adults. If your behavior is in breach of the convention''s Code of Conduct, you will be evicted from the convention and banned from future Yaoi-Cons. Your registration fee will not be refunded.

Q: You already have my proof of age! Why do you need to check a photo ID at the door?
A: We want to be sure the person who picks up the membership badge is the person who paid for it. And we really, REALLY want to be sure you're 18+. Persons who registered with fraudulent proof of age will be turned away at the door and will not be eligible to receive a refund.

Q:My legal id does not match my appearance right now because I am trans. What should I do?
A: We do not want anyone to feel uncomfortable for any reason while at the convention. If you are concerned that your registration packet will not match your appearance because of your gender expression or gender identity, for example, please email regchair[at]yaoicon.com for assistance.

NOTE: The above information is subject to change.